How to Make Meetings More Productive

by | Microsoft, Professional Services

The art of having a productive meeting is pretty tough to perfect. You have to get the right people together at the right time, stay on track with the topic at hand, and turn breakthroughs into actionable projects and tasks. Microsoft Teams is an enterprise-ready unified communications platform that provides small businesses with an affordable and easy-to-use solution to make meetings more productive.

Teams is a cloud-based solution able to integrate existing Microsoft solutions and help simplify the entire communications process. Connecting with customers and coworkers, sharing files, collaborating on projects, completing action items, and securing everything along the way can all be done through the Teams application.

Meet from anywhere. Schedule online meetings with high-quality audio and video ahead of time or start one instantly. People inside and outside of your company can join from anywhere so this is a great tool to connect with colleagues and/or customers. You can launch meetings within the app or schedule them through your Outlook app.

Complete projects together. In addition to individual chats and audio/video calls, there is also a Teams function that allows you to have channels based on departments or projects. No matter which feature within Teams you’re using, you can share your screen or work in together mode to collaborate on projects just like you would in person. Open or share files from Word, Excel, PowerPoint, etc. to update or review together. With free cloud storage included, shared files are always available across your devices so it’s easy to work together in real-time or go back to review or update on your own time.

Follow up on meeting action items. You know that feeling when you have had a real breakthrough in a meeting, you assign action items, and then you walk back to your workspace and other priorities dim the ideas and motivation from your earlier meeting? Teams can help you get that productivity and momentum back. Chats and files shared before, during, and after meetings are always available so people can refer to them at any time. When you work through your action items, you can easily go back to the conversation and resources discussed.

Your meetings are secure. The files you share and the recordings you may collect are limited to the participants in each chat, team, or call. Collaborate without worry knowing your sensitive information is protected with data encryption at rest and in transit.

Microsoft Teams is an affordable solution to help you with unified communications, providing you with the collaboration technology to help make meetings more productive. With conversations, files, and click-of-a-button collaboration available, your business stays connected. With shared documents and files always available, you can create, share, and exchange ideas whenever you want to and keep things moving forward together.

Pearl Solutions Group is an experienced Microsoft partner (and Teams user!) with expert implementation and user resources available to help you enable Microsoft Teams for your business. Reach out for more information.

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